School Receptionist

We are seeking a highly organised, approachable, and dependable professional to serve as the face of our school. The ideal candidate will play a key role in maintaining the smooth day-to-day operations of the front office, ensuring that students, staff, and visitors receive a warm welcome and efficient support. ︎︊︊︌︉︍︆︋︂︆︄︅︁︁︎︌︈︂︇︍︈︆︅️︊︄︈︌︊︎︂︎

Key Responsibilities:

• Front Desk Management:
• Greet visitors, students, parents, and staff with professionalism and courtesy.
• Direct visitors to the appropriate departments, classrooms, or staff members.
• Ensure security protocols are followed, including signing in visitors and issuing visitor badges.
• Answer phone calls and emails promptly, addressing inquiries or directing them to relevant staff members.

Administrative Support:

• Assist with general administrative duties, including filing, photocopying, and maintaining office supplies.
• Maintain and update student attendance records.
• Manage appointment scheduling
• Handle incoming and outgoing mail, packages, and deliveries.

Communication:

• Serve as a liaison between school administration, teachers, students, and parents.
• Distribute newsletters, notices, and other communications to students and parents.
• Assist in the coordination of school events and activities.

Student Support:

• Help with student inquiries and assist with minor student needs, such as directing them to the nurse or other offices.
• Ensure that students are signed in and out of school, including those arriving late or leaving early.
• Notify parents of emergencies or school-related concerns regarding their children.

Database Management:

• Maintain and update school records and databases (e.g., student information, contact lists, etc.).
• Assist in tracking and maintaining student health forms and permission slips.

Confidentiality and Security:

• Handle sensitive student and staff information with discretion and confidentiality.
• Ensure the safety and security of the school premises by managing visitor access.

General Office Duties:

• Maintain cleanliness and organization of the reception area and general office space.