HR Assistant

Requirements:

• Bachelor’s degree in Human Resources, Finance, or a related field.
• Previous experience in HR, SSM or administrative roles – at least 3 years
• Excellent verbal and written communication skills in both Romanian and English.
• Experience in working with databases and systems
• Advanced skills in Microsoft Office (Word, Excel, PowerPoint).
• Strong teamwork abilities and effective collaboration with different departments.
• Keen attention to detail and ability to meet strict deadlines.
• Willingness to work in a dynamic and changing environment.
• Proactive in identifying and resolving issues.
• Strong organizational and time management abilities.

︎︊︊︌︉︍︆︋​︂︆︄︅​︁︁︎︌​︈︂︇︍​︈︆︅️︊︄︈︌︊︎Main Responsibilities:

• Occupational Health and Safety (SSM):
  Develop and improve OHS documents by closely collaborating with the external service provider to ensure best practices.
• Conduct periodic audits to verify and maintain compliance with current legislation, contributing to a safe working environment.
• Organize interactive training sessions for employees, ensuring everyone is informed about OHS regulations and carefully collecting signed OHS acknowledgment forms.
• Monitor and report workplace incidents, proposing corrective measures to continuously enhance workplace safety.

Human Resources Administration (HR Admin):

• Work closely with the HR team to support the entire recruitment, hiring, and contract termination processes, ensuring each stage runs smoothly.
• Carefully prepare employee files and submit them to the quality manager, contributing to high organizational standards.
• Plan and organize training sessions: collaborate with training providers to set the agenda, program, and budget for each training session. Ensure training logistics: reserve training rooms and prepare necessary equipment and materials.
• Coordinate invitations and attendance: send training invitations to employees, answer questions, and confirm their attendance.
• Manage training documentation: prepare additional documents and contracts as needed, and handle their signing.
• Administer diplomas and certifications: record and distribute diplomas obtained by participants.
• Enter training data into the HR system: keep training information updated in the internal database.
• Track training feedback and impact: collect feedback from participants and assess the results of training sessions.

Other:

• Support full-lifecycle HR Admin activities, HR projects and act as a back-up when needed.