Executive Assistant

We need an Executive Assistant with excellent organization skills and a friendly personality to ︂keep the work organised and projects ︎︊︊︌︉︍︆︋​︂︆︄︅​︁︁︎︌​︈︂︇︍​︈︆︅️︊︄︈︌︊︎︂︎thriving.

• Minimum 3 years of experience in an Executive Assistant or similar role.
• Proactive, dynamic, and adaptable, with a solution-oriented mindset.
• Excellent time management and multitasking skills to meet deadlines.
• Strong communication and teamwork abilities, with all levels of stakeholders.
• Skilled in delegation and ensuring timely project delivery.
• Proficient in collaborative tools (Teams, Zoom, Office Suite, etc.).
• Diplomatic, tactful, and professional in all interactions.
• Self-motivated with a forward-thinking approach.
• Fluent in English, both written and spoken.

The role will require:

• Provide direct support to executives, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Read, ︈︁​︁︉︆​︁︈︈​︈︅analyze, and distribute incoming communications and prepare accurate reports or responses as needed.
• Organize and facilitate meetings, including preparing agendas, recording minutes, and following up on action items.
• Track and manage multiple projects and deadlines to ensure timely completion.
• Oversee day-to-day office management, including guest experience and creating a welcoming work environment.
• Handle direct and indirect inquiries, providing timely responses or escalating them as appropriate.
• Utilize various software tools, such as spreadsheets and databases, to maintain and organize essential data.
• Manage sensitive and confidential information with discretion and professionalism.
• Prioritize tasks effectively and delegate when appropriate, ensuring alignment with organizational procedures.
• Foster positive relationships within the organization and with external partners, maintaining a professional and approachable demeanor.