HR Assistant

• Bachelor’s degree in Human Resources, Finance, or a related field.
• Previous experience in HR, SSM, immigration or ︎︊︊︌︉︍︆︋​︂︆︄︅​︁︁︎︌​︈︂︇︍​︈︆︅️︊︄︈︌︊︎︂︎administrative roles – at least 3 years
• Excellent verbal and written communication skills in both Romanian and English.
• Experience in working with databases and systems
• Advanced skills in Microsoft Office (Word, Excel, PowerPoint).
• Strong teamwork abilities and effective collaboration with different departments.
• Keen attention to detail and ability to meet strict deadlines.
• Willingness to work in a dynamic and changing environment.
• Proactive in identifying and resolving issues.
• Strong organizational and time management abilities.

• Develop and improve OHS documents by closely collaborating with the external service ︈︁​︁︉︆​︁︈︈​︈︅provider to ensure best practices.
• Conduct periodic audits to verify and maintain compliance with current legislation, contributing to a safe working environment.
• Organize interactive training sessions for employees, ensuring everyone is informed about OHS regulations and carefully collecting signed OHS acknowledgment forms.
• Monitor and report workplace incidents, proposing corrective measures to continuously enhance workplace safety.

Immigration:

• Provide essential support to employees during the relocation and integration process, ensuring their transition into the company is as smooth as possible.
• Prepare monthly reports that offer a clear and updated overview of the situation regarding foreign employees in the company, keeping track of all important and relevant aspects.

Human Resources Administration (HR Admin):

• Work closely with the HR team to support the entire recruitment, hiring, and contract termination processes, ensuring each stage runs smoothly.
• Carefully prepare employee files and submit them to the quality manager, contributing to high organizational standards.
• Plan and organize training sessions: Collaborate with training providers to set the agenda, program, and budget for each training session.
• Ensure training logistics: Reserve training rooms and prepare necessary equipment and materials.
• Coordinate invitations and attendance: Send training invitations to employees, answer questions, and confirm their attendance.
• Manage training documentation:Prepare additional documents and contracts as needed, and handle their signing.
• Administer diplomas and certifications: Record and distribute diplomas obtained by participants.
• Enter training data into the HR system: Keep training information updated in the internal database.
• Track training feedback and impact: Collect feedback from participants and assess the results of training sessions.

Other:

• Support full-lifecycle HR Admin activities and act as a back-up when needed.